How To Setup Purchase Requisition Approver

Procedure(s):

To setup PR Approver, first, go to System Options > Purchases(1) > tick ‘Must get approval in Purchase Requisition’ option.

1. Either 1^st or 2^nd Level Supervisor Approve – requires atleast one approver only (1^st Level)
2. Must have 1^st and 2^nd Level Supervisor Approve – requires both 1^st and 2^nd Level Supervisor approval.

Next is to go to File > General Maintenance > Purchase Requisition Control Level

In PR Control Level window, it will show you the list of users being maintained in the system. This is where the administrator can set the approver.

Note: For additional users in PR Control Level, maintain new users in the system for they will need to login in the system to be able to approve Purchase Requisitions

On user side, once Purchase Requisition is created, user may set approver under Approval Tab. Once done, click Save.

On the approver side, go to the specific Purchase Requisition transaction and go to Approval Tab. Tick the Approval Date checkbox and set the Approval Date. Note: Approver must be the one logged in and approve the document.

Once done, click Save.

 When the user created a Purchase Order, set the document date when the approver has approved the request. User may now transfer the details from the Purchase Requisition.