Overview:

Cash Purchase Refund is a counterpart form of Cash Purchase. This form is used to allow the maintained supplier, as well as walk-in suppliers, to record cash refund transactions and enables the system to reverse payment to suppliers and update the stock inventory.

In the system, a Cash Purchase Refunds can only be created if there is an existing Cash Purchase to be refunded; therefore, there are two methods available for creating a Cash Purchase Refunds:

1. Add New Cash Purchase Refund > Transfer from Cash Purchase

2. In Cash Purchase > Transfer to Cash Purchase Refund

Procedure:

Method 1: Transfer from Cash Purchase

1. In the Navigation Pane, go to Purchases > Cash Purchase Refunds, then click Add.

2. Select Supplier > Transfer from Cash Purchase

3. In Transfer from Cash Purchase, select Cash Purchase transaction to be refunded. Once done, click ‘OK’

4. Once transferred, click ‘Save’.

Method 2: Transfer to Cash Purchase Refund

1. In the Navigation Pane, go to Purchase > Cash Purchases

2. Open for Refund Cash Purchase

3. In Cash Purchase form > Transfer to Cash Sale Refund

4. Confirmation will prompt. Click ‘OK’.

5. Once transferred, click ‘Save’.

Procedure 2: Editing a Cash Purchase Refund

1. Go to Purchases > Cash Purchase Refund, then select the Doc # of the Purchase Requisition Record that you want to update.

2. Click Edit and apply necessary changes.

3. Once done, click Save or Save & Close to update the item.

Procedure 3: Deleting a Cash Purchase Refund

1. In the Cash Purchase Refund List View, tick the checkbox beside the item you wish to delete. Hover your cursor over the three dots beside "Add," then click Delete.

2. When the confirmation message appears, click Confirm Delete.

Application:

• Cash Purchase will be reversed, as well as the stock inventory. Furthermore, Cash Purchase will now be tagged as ‘Refunded’.

Note: The system also allows users to partially refund cash purchases and to refund multiple cash purchase transactions.

Important Notes:

• Editing and Deleting Transactions: According to regulatory guidelines, modifications or deletions of recorded transactions in the system may be strictly prohibited once Computerized Accounting System (CAS) approved. It's vital to adhere to your company's internal policy regarding these functionalities. It is generally advisable to disable or limit the ability to edit/delete to maintain compliance with regulations.

System Scope: QNE AI Cloud Accounting / N3 AI Accounting